How To Use Notes On Mac

Notes is a versatile way to save information, from a quick thought to a shopping list. You can also keep those notes secure, locking the ones you select behind a password so that only you can see them. And thanks to iCloud and other services, you can keep your notes in sync between your Mac, iPhone, and iPad.

Edit Smart Folders

Here's how to use Notes for Mac! Launch Notes from your Dock or Finder. Click the New Note button (looks like a pencil on a square). Alternatively, click File in the menu bar at the top of your screen and select New Note.

Write your note. Launch Notes from your Dock or Finder. Click the New Note button (looks like a pencil on a square).

Alternatively, click File in the menu bar and select New Note. Click the checklist button (looks like a checkmark in a circle).

Enter your first item. Hit Return on your keyboard to automatically begin a new checklist item. Launch Notes from your Dock or Finder.

Your guide for how to use Notes on Mac

Click the New Note button (looks like a pencil on a square). Alternatively, click File in the menu bar at the top of your screen and select New Note.

Click Format in the menu bar.

Click Heading to turn your next line in the note into a heading. Click Bulleted List, Dashed List, or Numbered List to choose which of the list types you'd like to create.

Hit Return while on a blank list item to stop writing in a list. Launch Notes from your Dock or Finder. Click the Attachments button in the toolbar (looks like four squares). Click on the different tabs, like Photos & Videos, Sketches, and Audio to view your attachments.

Launch Notes from your Dock or Finder. Click Notes in the menu bar at the top of your screen and select Preferences. Click Set Password. Enter a new password. Enter your new password again under Verify. Optionally, leave a password hint for yourself.

Click Set Password. Launch Notes from your Dock or Finder. Click on the Note you want to lock. Click the Lock icon in the toolbar (looks like a padlock).

Launch System Preferences from the Dock or by clicking the  menu button on the top left of your screen and clicking System Preferences.

Sign in with your iCloud credentials.

Make sure that the checkbox next to Notes is checked in the iCloud menu after you've signed in.

How to access sticky notes on a Mac

And don't forget to follow the steps here to sign into iCloud on your iPhone or iPad so that your notes sync across all of your devices. In order to collaborate on a note, the people that you invited need to be using a Mac, iPhone, or iPad. Launch Notes from your Dock or the Finder. Click the Add People button in the toolbar (looks like a silhouette with a "+" button).

Click a sharing method (Mail, Message, a link, etc.). Enter the email address or phone number of the person or people you'd like to share the note with.

Launch Notes from your Dock or the Finder. Click on the note you want to share.

Click the share button on the toolbar (looks like a square with an arrow pointing out of it). Click the app you'd like to use to share your note.

There aren't a lot of updates coming to Notes in macOS Catalina. Most of them are small interface tweaks (the attachment button, for instance, now resembles an object with a paper clip attached to it). But there are a couple of new ways of doing things. Launch System Preferences from the Dock or by clicking the Apple menu button on the top left of your screen and clicking System Preferences.
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