You can purchase additional licenses if you need more users to simultaneously access a QuickBooks Desktop company file.
Depending on the number of user licenses you have, QuickBooks Desktop Premier allows up to 5 users and Pro allows up to 3 users to work in a company file at the same time.
If you need more than 5 users, QuickBooks Desktop Enterprise Solutions allows up to 30 users working on a company file at the same time.
To find current pricing information for adding users to your license:
In QuickBooks, press F2 to open the Product Information window. In the upper left, note the number listed for User Licenses. Repeat for each installation of QuickBooks.
- In QuickBooks, go to Help then select Manage My License and Buy Additional User License. Select the Add Seats Online link for current pricing. In QuickBooks, go to Help then select Manage My License and Buy Additional User License.NOTE: If Buy Additional User License isn't available, your QuickBooks may already be at the maximum users allowed. The page that opens gives you the option to buy additional licenses online or by phone. If you choose to use the phone option, you'll be given the phone number to contact Intuit. If you choose to use the online option, a new page will open allowing you to choose the number of licenses you'd like to buy.