Open Pst File In Word

A PST file is a personal storage directory in which copies of your email messages, calendar events, rules, signatures, and even Microsoft Outlook interface settings are stored. In versions of Outlook 97 through 2002, the storage limit of a PST file for a user is 2 GB.

As of Outlook 2003, the limit is 20 GB. It is not recommended, under any circumstances, to try to modify a PST file or move it to another location as errors could occur and it would be necessary to recreate it from Outlook. Knowing this, you can easily see how important it is to make a backup of these files periodically to keep them protected and secured.

Imagine that you are going to check your calendar and realize that it has been damaged and does not have a backup version.

That is why it is vital that you make a backup of your PST files.

  1. A very simple way to protect yourself against such a situation is to back up your PST files in an external storage unit at periodic intervals.
  2. This also helps to free up valuable mailbox space.
  3. These simple steps will help you make sure you have a recent backup to turn to in case a file gets damaged or suddenly disappears.
  4. Opening a PST file can be somewhat cumbersome if you don't have the right tools.
  5. The best way is to have the Microsoft Outlook program that comes with the Office package, to open these files.

How to open, edit, and convert PST files

The following steps respond to the easiest method to open PST files: In the 'Open & Export' menu of outlook, you can see that the second tab from top to bottom is the one that corresponds to PST files . Click on this button tab .

And there you can search and choose the PST file. Special Note: Once the PST file is exported / imported, the Outlook program will create its own PST file in the default location.

Open PST File

Therefore this process does not need to be repeated. If you do not have Microsoft Outlook installed, it is still possible to open and work with PST files.

  1. Download and install the free PST file viewer from this website:.
  2. Run the application and identify the location of your PST file.

Backing Up and Copying Your PST File

Now select it and open. The tool also allows the user to view the PST file in case it is corrupted. Something you should keep in mind is that PST files extension should not be changed.

  • If for some reason you cannot open a PST file, then it may be due to some damage in it, for that you can resort to the use of PST file recovery tools such as PST File Viewer.
  • Try double clicking on a PST file in Windows File Explorer. If the PST reading software is associated correctly then the file will open.
  • If the file did not open you should install Microsoft Outlook. To open PST file in Microsoft Outlookyou need to launch it and then select File->Open in the main menu.
  • In the File Open dialog select PST file and click "Open". If you do not want to use Microsoft Outlook you can download PST Viewer.
  • Get more information about how to open PST file. Outlook is part of your daily routine.
  • You use it to send email messages, to set up calendar events, and to create tasks and other items. But do you wonder how and where all those items are stored?
  • For Microsoft 365, Exchange, and accounts, all of your information is stored on the server, but an offline copy is also stored on your local computer in an Offline Outlook Data File (.ost).
  • For POP and IMAP accounts, you might store your Outlook items in an Outlook Data File (.pst).

If you want to open or close an Outlook Data File (.pst), you can do that in a few simple steps. Note: If your organization has policies in place that archive email messages automatically, your older email messages, calendar events, and tasks might be stored in an archive Outlook Data File (.pst).

Approaches – How to Convert Outlook Email to Word Document

  • Even if your account uses an offline Outlook Data File (.ost) for all of its day-to-day information, you may still have an archive.pst file that contains older information.
  • Newer versionsOffice 2010Office 2007. Select File > Open & Export > Open Outlook Data File.
  • Note: Depending on how Outlook is set up, it's likely the folder where the .pst file is stored will open automatically.
  • If it doesn't, browse to the file's location. If you're not sure where your Outlook data file is located, see Locating the Outlook data files.
  • Select the Outlook Data File (.pst), and then select Open. Once you open the Outlook Data File (.pst), the file will appear in your folder pane.

Usually you'll find it at the bottom of the list of folders. The following image is an example. The name of your Outlook Data File (.pst) will likely not be outlook data file. Usually, the name is based on the account the file is associated with.

User Query: How to Save Emails from Outlook to Word?

For example, an Outlook Data File for the account [email protected] will likely be named Cheryl Parsons or [email protected] You can remove an Outlook data file from the Folder pane by closing the file. This does not, however, remove the file from your computer.

What to Know

In the Folder pane, right-click the name of the Outlook Data File, and then choose Close "Outlook Data File".

  1. What would you like to do? If you have an Outlook Data File (.pst) that doesn't appear in the Navigation Pane, you can add it so that you can work with the items in the data file.
  2. On the File tab, click Account Settings > Account Settings. On the Data Files tab, click Add. Click the Outlook Data File (.pst) file that you want to open, and then click OK.
  3. Outlook Data File (.pst) created by using Outlook 2010 are saved on your computer in the Documents\Outlook Files folder.
  4. If you're using Windows XP, these files are created in the My Documents\Outlook Files folder.
  5. Files created in previous versions of Outlook are saved in a different location in a hidden folder.
  6. Windows 7 and Windows Vista drive:\Users\user\AppData\Local\Microsoft\Outlook. Windows XP drive:\Documents and Settings\user\Local Settings\Application Data\Microsoft\Outlook.
  7. Tip: For information about hidden folders in Windows, see Windows Help and Support. The file name that you specify for an Outlook Data File (.pst) appears in the Navigation pane.
  8. Before Outlook 2010, the default display name for Outlook Data File (.pst) was Personal Folders. This can be confusing if you work with multiple Outlook Data Files (.pst) that were created in previous versions of Outlook.

Open PST File on Windows OS

  • We recommend that you use a descriptive display name for each Outlook Data File (.pst).
  • On the File tab, click Account Settings > Account Settings.
  • On the Data Files tab, click the Outlook Data File (.pst) file > Settings. In the Name box, enter a descriptive name for the Outlook Data File (.pst).
  • Note: Changing the display name doesn't rename the file. Only the name as it appears in the Navigation pane is changed.
  • When you no longer need frequent access to an Outlook Data File (.pst), you can close the file.
  • A closed file no longer appears in the Navigation pane, but isn't deleted from your computer.


Right-click the name of the Outlook Data File (.pst) that you want to remove from the Navigation pane, and then click Close name. Caution: If the Close command isn't available, you're probably trying to remove the default Outlook Data File (.pst) file that is used to save your new messages. If you were to remove that data file, new messages would have nowhere to go.

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